The Root
***I will do my best to (a) follow the processes documented here; and (b) on a regular basis evaluate these processes and update the document to better reflect what's working and what's not, as well as what's important to me and what's not
The Root
Morning Journal
I spend 30 minutes writing in my journal every morning. I use DayOne as my journaling platform and I use my mac laptop or e-ink tablet for writing the journal entries for the day.
Timeblocking
I use my calendar sunsama to time block the core of my day. After I have moved all work projects forward for the day, I use my shutdown ritual for work to transition from work to post-work time. This is added to the timeblock.
Morning Work
I work on the most important thing that I need to get done first thing in the morning
Morning Exercise
I spend at least 30 minutes of moving every day when I need a break from the morning work, usually around 9:30am during the week, and less regimented on the weekends. On days when I have energy, I use Gravl to plan out a 75 minute lifting routine. My goal is 4 days of lifting a week.
During The Day
Capture - I capture ideas into the day notes on obsidian and I keep a pocket notebook with me to capture new things that come into life.
Simplify - I strive for inbox-zero every day creating tasks as they come in from email. I have to check both my personal email (gmail) and protonmail for business.
Organize - I use the GTD methodology for tracking work in progress augmented with Kanban's WIP limits to enable me to balance commitments and learn to say "no" when I'm overloaded. I will try to ensure that everything has a deadline associated with it to help with executive function. I will hold deadlines as sacred.
Reflect - I review my projects, goals, and areas of focus on a regular cadence, At least weekly.
Shutdown Ritual
I log my hours in Harvest for each client, consolidating time entries for the day into larger chunks to accurately capture the work completed
For every incomplete task/goal/project, I ensure that there is a next action logged for each project. I schedule the next follow up for each project
For every relationship I want to maintain, I review the last time I communicated with them and schedule the next steps into my systems.
Record 1 thing that went well and 1 thing that could be improved. Document any insecurities and mistakes that need improvement.
Weekly Planning
On Sunday mornings, I look through my calendar for next week, and my quarter plan, and decide what needs to get down the following week.
I write down key takeaways from the week, and areas where I feel like I can work to improve.
Keystone Habits
- Business Development - Review Projects in progress and ensure next actions are listed, preferably with deadlines.
- Personal Development - Spend 30 minutes journalling or meditating every morning.
- Body/Health Development - Move for 30 minutes every day.
What is the System
Why do I have a core system?
I have a core system so that I do not get stuck with my life and I can move multiple projects across personal and career goals forward on a daily, weekly, quarterly, yearly, and decadely basis.
The core system help me focus my energy, address my anxiety and fear for the future, and makes sure that nothing falls through the cracks.
What does my core system contain?
My core system contains the core documents, and disciplines I need to move my life forward.
Core Documents
Maintenance
- I review my values once a week and create a value plan as part of weekly planning with notes about what I want to focus on that week that aligns with my values, and maybe experiments or habits I would like to implement to help keep me better aligned with my values.
- I review my strategies once a week when doing my weekly planning. I can tweak them at any time, but I try to overhaul them once a quarter at least. If a major like change happens, I also will likely overhaul them then.
- I maintain an idea notebook which I keep with me as much as possible. I review this notebook when I update my strategies to incorporate new ideas into my life.
How do I use my core system?
How does my core system move my life forward in meaningful ways?
What of my core system can I automate?
Notes
https://www.youtube.com/watch?v=0G7Wu4DnDaw
Deep Life Stack: Discipline, Values, Control, Vision
Discipline Layer
- Set up Core - Core Location to track everything
- 3 Keystone habits - a habit you do every day (not trivial)
- One Career
- One Fitness/Health
- One Personal - Quality Life Focused
Values Layer
- Reconnect with moral intuition - what is important to you, what is a life well lived, find something you have experience with. What is at the core of your values
- Write a personal code - a roadmap to how you approach your life (good and bad), how will you apply it
- Setup Rituals that reconnect you to moral intuition, cause you to feel. Humble yourself
Control Layer
- Mutliscale planning for professional life, quarter, weekly, and daily planning (timeblock planning)
- Household planning - Basic system for work outside of work, all the maintenance for your life. You want something to control home stuff. Use it during weekly planning. Full Capture
- Automate and Curtail - Once you see everything you are working on all the time, you can find a way automate thing that can be automated. The more things you can automate with regular reminders. Reducing planning overhead. Curtail things that aren't bringing value.
Vision Layer
- 1 small - Take a non-work aspect and completely overhaul aspect of life
- Take it to a remarkable level. Take concrete steps and new habits that aligns with the vision of what that aspect of your life should look like.
- Plan 1 Large - What is my ideal life style look like in 5-10 years?
Timing it all in 4 months
Discipline - first 2 weeks to get it up an running
Values - 4 weeks
Control - 4 weeks
Vision - 6 weeks for small overhaul
Immediate and Soon Prioritizing for projects